Memorial Health System

  • Executive Office Coordinator

    Job Locations US-IL-Springfield
    ID
    2020-3372
    Category
    Clerical, Administrative and Business Support
    Position Type
    Full-Time
  • Overview

    With a high degree of organization, communication and professionalism, the Executive Office Coordinator supports  the day-to-day operation of the executive office and administrative functions, with direct support provided to three (3) of the health system's senior leaders.

    Qualifications

    Education:

    • Bachelor's degree preferred.

     

    Experience:

    • Minimum five years of experience in the coordination of administrative/complex executive office setting in a health care-related environment.

     

    Other Knowledge/Skills/Abilities:

    • Microsoft Office program/computer skills required. Advanced PowerPoint skills preferred.
    • Demonstrated excellence in written/verbal communication skills and professional presence.
    • Must be self-directed and possess effective problem-solving skills.
    • Must possess superior organizational skills and be able to multi-task in a fast paced work environment.

    Responsibilities

    1. Responsible for the organization and coordination of work to meet the needs of the President, MHS Hopsital Group & CEO of MMC, Sr. Vice President & Chief Nursing Officer and the Sr. Vice President & Chief Administrative Offficer. This includes:
    • Maintenance of schedules including coordination of travel arrangements.
    • Triaging telephone inquiries.
    • Greeting visitors, ascertaining nature of their business and directing them appropriately.
    • Composing and/or transcribing correspondence and reports as directed.
    • Maintaining a filing system in an efficient and organized manner.
    • Screen incoming mail for appropriate distribution and response.
    1. Responsible for the coordination of processes to ensure the effective management of activities which occur in the executive office on a day-to-day basis.
    1. Review and summarize journals, publications, etc. and develop presentations to be used by the Chief Operating Officer, Chief Nursing Officer, and Vice President of Business Development.
    1. Read and analyze documents and reports to determine their significance and plan their distribution.
    1. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values:
    1. Provide coordination and administrative support to various operational committees and groups which include the development of meeting agendas, distribution of meeting material, minutes and correspondence as appropriate.
    1. Participate in BJC collaborative activities and communicate actions appropriately.
    1. Maintain current knowledge of administrative/departmental policies. Responsible for the maintenance of the administrative policy manual to ensure compliance with regulatory standards and state/federal statutes.  
    1. Maintain a working knowledge of the processes in place in support of the organized medical staff, credentialing and privileging and graduate medical education.
    1. Maintain proficiency in the use of Microsoft Office programs to ensure efficient operation of the executive office.
    1. Maintain strict confidentiality concerning all correspondence and job related activities.
    1. Maintain a commitment to the MHS mission, vision, values, goals and behavioral standards.
    1. Perform other duties and assigned.

     

     

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