- Embodies the Memorial Health System Performance Excellence Standards of Safety, Quality, Integrity and Stewardship that support our mission, vision and values:
- SAFETY: Prevent Harm - I will put safety first in everything I do. I will speak up, without fear, on matters of patient and colleague safety. I will take action to create an environment of zero harm.
- QUALITY: Improve Outcomes - I will continually advance my knowledge and skills. I will seek out continuous improvement opportunities. I will deliver evidence-based care that leads to excellence in outcomes.
- INTEGRITY: Show respect and Compassion - I will respect others and show compassion. I will behave honesty and ethically. I will be accountable for my attitude, actions and health.
- STEWARDSHIP: Reduce Waste - I will use resources wisely and maintain financial stability. I will work together to coordinate care and services across the health system. I will promote healthier communities.
- Responsible for creating and balancing unit schedules in collaboration with Department Leaders.
- Communicates deadlines in the scheduling process with Department Leaders and colleagues.
- Schedules paid time off as approved by the Department Leader.
- Prepares the schedule for self-scheduling through established templates, staffing targets, and rotations.
- Reviews schedule variances to identify opportunities for schedule balancing and collaborates with the Department Leaders to ensure optimized schedule.
- Reviews schedule variances to identify bonus shifts, when appropriate.
- Publishes a final schedule upon approval from the Department Leader.
- Performs schedule audits on a regular basis to determine variance to established targets and communicates results with Department Leaders.
- Maintains timecards in collaboration with Department Leaders.
- Review timecards to ensure accuracy.
- Approve timecard requests.
- Enter unscheduled absences.
- Performs attendance audits.
- Trends schedule and timecard data to support operational decisions.
- Evaluate compliance with established scheduling and timecard guidelines and notify Department Leaders of trends.
- Proactively identifies opportunities for improvement and proposes creative solutions and alternatives.
- Collect system data related to schedules and timecards to support operational decisions.
- Promotes efficient and effective functioning of division/hospital.
- Keeps abreast of current department policies, procedures, and guidelines related to staffing, scheduling, and resource utilization.
- Assists with department level projects, collecting and trending data as requested.
- Trains staff on the utilization of API.
- Serves as the back-up to the Manager and/or Supervisor and participates in on-call rotation with department leaders. Ensures appropriate dissemination of communication to the operational teams impacted by planned or unplanned absences.
- Performs other related work as required or requested.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.