Acting under the general direction of the DMH administration including the CEO, CNO, VP, CMO, and Foundation Director. 

Education:

· High school diploma required. Associates degree or equivalent education is preferred.

Experience:

· Minimum of 5 years of administrative support/office management experience required. Experience in a healthcare setting is preferred.

Other Knowledge/Skills/Abilities:

· Excellent knowledge and proficiency with Microsoft Office products including Word, Excel, PowerPoint, Outlook and Publisher required.

· Demonstrated ability to type a minimum of 40-60 wpm required.

· Demonstrated ability to: manage multiple priorities; work with others in professional, paraprofessional, technical roles, and communicate effectively and display outstanding interpersonal skills.

· Must have excellent oral and written communications skills to work with all levels of management and clinical staff.

· Demonstrates working knowledge of automated electronic systems and equipment.

· Must be able to organize and prioritize multiple projects effectively.

· Experience and ability to take meeting minutes is required.

· Excellent language, grammar, and composition skills required.

· Demonstrate excellent human relations and communication skills.

· Decision-making and problem-solving skills; demonstrate initiative and self-directed, motivation skills

1. Maintenance of schedules.

· Organizing travel arrangements.

· Answering telephone inquiries, providing answers to routine questions, obtaining information and directing calls to the appropriate individual or department.

· Greeting visitors, ascertaining nature of their business and directing them appropriately.

· Composing or transcribing correspondence and reports as directed.

· Maintaining a filing system of correspondence and other documents.

· Screening and distributing incoming mail as appropriate.

· Maintain an adequate stock of supplies and fill out necessary forms to store, order or return merchandise.

· Coordinate the proper flow of DMH forms that require authorization for approval by the Administrator.

· Maintain files/binders for various contracts and agreements and process for renewal as needed.

· Type, copy, collate and distribute correspondence, reports, memos and related material according to deadlines set by Administrator.

2. Assist in the preparation of PowerPoint presentations as requested.

3. Arranges meetings, conference calls, webcasts, retreats, schedules meeting rooms and makes other necessary arrangements such as participant notification, audio visual assistance and catering needs.

4. Take minutes at all meeting as requested.

5. Embodies the Memorial Health System Performance Excellence Standards of Safety, Integrity, Quality, and Stewardship that support our mission, vision and values:

6. Maintain current knowledge of relevant Administrative Policies, departmental policies and procedures; government regulations in order to meet operational goals and objectives in addition to The Joint Commission and other regulatory requirements.

7. Accurately completes, records and tracks purchases requisitions for supplies, special order items, and capital purchases; and tuition/travel reimbursement for continuing education. Monitors trends in controllable spending.

8. Manages large amounts of sensitive, confidential information concerning personnel, financial, information contained in minutes, letters and other documents.

9. Maintains a commitment to the MHS mission, vision, values, goals and behavioral standards.

10. Serve as a resource for administrative staff

11. Performs other projects and duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description