Assists and reports directly to the Director of Nursing, while providing support to the members of the Nursing

Leadership Team. In collaboration with nurse leadership, assists in the coordination, implementation and

evaluation of the hospitals’ nursing operations. Serves as a resource to all ALMH leadership in areas of expertise.

Education:

· Bachelor’s degree preferred.

Licensure/Certification/Registry:

·

Experience:

· 3+ years of administrative assistant experience required.

Other Knowledge/Skills/Abilities:

· Familiarity with medical terminology or experience in a clinical setting is required.

· Expert proficiency in all applications of the Microsoft Office Suite, including QI Macros.

· Must be able to provide accurate and efficient work and to organize and maintain multiple projects and

timelines.

· Superior verbal/nonverbal communication, interpersonal, organizational skills are required.

1. Compiles and enters data into the Illinois Report Card Act to ensure compliance with nursing hours reporting and notifies the Director of Nursing of any discrepancies.

2. Provides project support and assistance to the Nurse Managers and Director of Nursing in compiling and entering data into various files for data analysis and process improvement.

3. Provides support to nurse managers in maintaining Nursing Policies.

4. Maintains nursing-wide files, and data archives for presentation to TJC upon request, such as crash cart check sheets, outpatient supervision schedules, etc.

5. Provides payroll support for all nurse managers, and acts as an expert for other managers when called upon.

6. Maintains the Physician-wide scheduling for the Emergency Department Physician.

7. Assists in the efficient operation of all nursing administrative roles as requested.

8. Develops and maintains multiple databases using power point, QI Macros, word and excel.

9. Enters anesthesia data into anesthesia activity log.

10. Accurately and efficiently performs a variety of duties to assist the Director of Nursing.

11. Maintains a filing system of correspondence and other documents.

12. Scans of nursing documents from Acute Care, OB and ED.

13. Compiles and distributes ED Backup Calendar.

14. Maintains an updated schedule of the Director of Nursing’s activities and scheduling appointments accordingly.

15. Assists in ensuring the efficient operation of all nursing administrative operations.

16. Performs other related work as required or requested.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.