The Administrative Assistant at Memorial Cancer Care plays a key role in supporting the staff by providing essential clerical services to ensure the efficient operation of the department. This includes scheduling meetings, preparing agendas and minutes, and managing the organization of documents required for accreditation processes. The position also involves planning and coordinating weekly Cancer Conferences, maintaining up-to-date attendance records, and ensuring databases are accurate. The Administrative Assistant is responsible for prioritizing and distributing information from phone calls and mail and performing other tasks as needed to support the team’s daily functions. This role is crucial in ensuring smooth communication, organization, and administrative support within Memorial Cancer Care .

Education and/or Other Requirements:

• High school graduate or equivalent.

Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required:

• Thorough knowledge of general business operations, typing, medical terminology, and computer skills, including proficiency in Excel, Microsoft Office, and Access databases.
• Excellent communication skills, both verbal and written.

General Skill Requirements:

In addition to the essential functions and qualifications listed above, the individual must also possess the following general skills:

Environmental Factors:

• This position involves minimal exposure to irritating, unpleasant, or hazardous elements or conditions.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit and move through an office environment.
• Light physical exertion, including occasional standing, bending, reaching, and carrying light loads (6 to 20 pounds).

Mental Demands:

• The employee will be required to work under pressure with multiple interruptions.
• Ability to adhere to strict confidentiality requirements.
• Minimal exposure to irritating, unpleasant, or hazardous conditions.

• Adaptability

  • Adapt to changes in the work environment and manage competing demands.
  • Accept and act on constructive criticism and feedback.
  • Adjust approaches or methods to best fit varying situations.
  • Maintain composure when working with frustrating situations and under pressure.
  • Be flexible with irregular schedules, including unscheduled overtime or changes in work pace.
  • Effectively work with numerous distractions.

• Attendance and Punctuality

  • Schedule time off in advance and adhere to attendance guidelines.
  • Begin work on time and arrive at meetings or appointments punctually.
  • Ensure responsibilities are covered during absences.

• Communication

  • Clearly express ideas and thoughts both verbally and in writing.
  • Actively listen and demonstrate comprehension of information.
  • Keep others informed and use appropriate communication methods for different situations.

• Cooperation

  • Build and maintain effective working relationships with colleagues.
  • Display tact, consideration, and a positive attitude towards others.
  • Offer support and assistance to team members when needed.
  • Collaborate effectively in group situations and work proactively to resolve conflicts.

• Job Knowledge

  • Demonstrate competence in required job skills and knowledge.
  • Learn and apply new skills, staying current with industry developments.
  • Work independently with minimal supervision and understand how the role relates to others.
  • Utilize available resources effectively.

• Judgment

  • Make sound and accurate decisions in a timely manner.
  • Provide clear explanations for decisions and include the appropriate stakeholders in decision-making.
  • Handle and maintain confidential information responsibly.

• Problem Solving

  • Identify problems in a timely manner and gather relevant information.
  • Develop and propose alternative solutions.
  • Resolve issues promptly, ideally in their early stages.
  • Participate actively in group problem-solving situations.

• Quality

  • Demonstrate accuracy and thoroughness in work.
  • Strive for excellence and consistently look for ways to improve quality.
  • Apply feedback constructively to enhance performance.
  • Monitor own work to ensure high-quality standards.

• Quantity

  • Meet productivity standards and complete tasks within the expected timeframe.
  • Work efficiently to achieve established goals and strive to increase productivity.

• Concentration

  • Maintain attention to detail over extended periods of time.
  • Stay aware of changes or variations in situations and adjust focus accordingly.

• Supervision

  • Work independently with minimal supervision, effectively completing assigned tasks.
  • Assign, review, and provide guidance to others as needed.
  • Train and evaluate other employees when necessary, ensuring their development.